CoP-MfDR-Africa

Solomon Mhlanga

Should all donors report on results using similar principles


Donors are accountable to their constituents and, as such, are asked to show the results for the funds spent. Tax payers want to know how their money is used to achieve development goals. But how should donors report on the achieved results? Most importantly, should donors follow the same standards for reporting on results?

From June 7-8, Sheka Bangura and I participated, on behalf of the AfCoP, in a workshop on guiding principles for results reporting. It was a good opportunity for Sheka, from Sierra Leone, and I, from Zimbabwe, to give our views on how our respective countries – who depend for a large part on aid resources – report on results to donors. Held in Geneva, Switzerland, this meeting, organized as part of the Global Partnership on Managing for Development results’ work program, aimed to identify guidelines on results reporting as well as fields of collaboration between donors and developing countries. To that end, participants made a thorough review of results reporting practices in selected donor agencies.

Overall, donor representatives felt that harmonised reporting per se amongst donors is not feasible. Donors report to different stakeholders with different reporting requirements. Additionally, donors’ fiscal years start and end at different dates which make difficult to report using similar calendars. However, it was agreed that the use of common procedures, guidelines and frameworks should be supported in the reporting process.

Beyond donors’ responsibility to report on results, participants agreed that the country data systems are not sufficiently developed. Development agencies are therefore too often compelled to create their own systems if they are to come up with any reports. This duplication of work is dictated by the pressure to demonstrate results. In the end, it may hinder the partner country’s own good, as resources are not dedicated to improving country system.

Strong country systems become more and more imperative in this current age of results. It is nonsense that development stakeholders keep using multiple systems where only one should be enough to produce reports. It is critical to improve country systems, rather than creating parallel ones, if one is to meet aid effectiveness’ challenges.

To that end, donors should invest resources in partner country data systems to ensure that the systems are enhanced to levels that would be acceptable by all stakeholders. However, investing in data systems alone will not be adequate. There is a need to increase capacity in the following key areas of MfDR: Leadership, Planning and Budgeting, Statistics., as well as Monitoring and Evaluation. Thanks to this comprehensive work, countries will be able to develop common procedures for data collection and generate reliable data for the use of every development practitioner.

More than ever, donors are to provide resources to strengthen MfDR country systems to create a virtuous results reporting chain.

By Solomon Mhlanga and Sheka Bangura, respectively Principal Director of the Modernisation Department, Office of the President and Cabinet of Zimbabwe, and M&E Expert at the Ministry of Finance and Economic Development of Sierra Leone.

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Solomon Mhlanga Comment by Solomon Mhlanga on August 11, 2010 at 7:09am
Hello George,

Thank you very much for your contribution. From the arguments you have put forward, there are indeed well meaning donors whose wish is to contribute to the development of Africa. However, on our own part, we need to show that we are organised enough to come up with the required road map to development so that donors can fit in this roadmap.

The Paris Declaration commits donors and partner countries to manage and implement aid in a way that focuses on the desired results and use information to improve decision making; partner countries to strengthen the linkages between strategies and budgets and endeavour to establish results-oriented reporting and assessment frameworks; donors to link country programming to results and align them with partner' assessment and monitoring frameworks, and harmonise reporting requirements; and partner countries and donors to jointly strengthen the necessary capacities.

As partner countries, it is very important that we unpack the above and unsure that we have put the necessry structures in place. Where we lack capacity or resources, we can then request for assistance in an informed way. The problem will arise if we do not know what we want to put in place and how. Donors will then call the shorts and we find ourself reacting to what the donors will be doing.

It is therefore important for us to lead the way and Managing for Development Results is there to assist with the knowledge of what needs to be put in place.
George Chapotera Comment by George Chapotera on August 9, 2010 at 9:49am
I can not agree more!

My own experience and indeed conviction is that capacity building in the systems is essential. I think we all have to recognise that there well meaning partners whose wish is to develop and others who, after noting the weak systems, tend to be leaning towards less trsuting and pushing for their own systems. The merits of using the country and unified systems for all donors is that transaction costs are greatly reduced. The main demerit, however, is that they are unable to push for their own ideologies in the systems they have tried and tested at home. And indeed there are multilateral partners who many a times push for different systems that are contrary to either some bilateral donors or developing countries.

Unfortunately in some cases, leadership of Ministries/departments/countries seem not to know the direction they are supposed to take to the extent that they have tended to recruit Short term and Long term Technical Assistants. In the end these are the same people that come from the donor countries and hence the Catch 22 problems.

I think we should be talking about enganging local technocrats or if that is not possible technocrats from neighbouring or fellow regional countries in order to ensure that we sustainably develop the systems. Moreover, local HR personnel are much cheaper than if sourced from donor countries. That way i beleive the lack of trust that both developing countries and donor partners will be dealt with.

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